Terms & Conditions

Willows Pre-school Limited hereinafter referred to as ‘Willows’ offer a definite/provisional place to the child referred to overleaf who is to join the nursery on the following terms. These terms and conditions relating to the contract between Willows and the parent/guardian. The headings in this agreement are inserted only for convenience and shall not affect its construction.

1. Registration

We are glad to hear that you are considering Willow’s as your child’s educational first steps. Please note that if a place is accepted, or you want to join our waiting list then a £100 non-refundable registration fee will be payable. In addition to the registration fee,  a £400 refundable deposit is required to secure your child’s place at Willow’s. We hope that you will choose Willow’s as we are confident that we can provide your child with an excellent education.

2. Offer Acceptance

A deposit of £400.00 shall be paid by the parent/ guardian to Willows on the acceptance of the offer and that deposit shall not be returnable unless two full month’s notice in writing is provided to the pre-school principal. The deposit is not deductible from the first month’s fees.

3. Payment of nursery fees

(i) Payment of nursery fees to the nursery for the child’s attendance at the nursery shall be made by the parent/guardian monthly, in advance, on the first day of each month (the due date) by standing order.

(ii) If the payment of fees referred to in (i) above shall be outstanding for more than 14 days then Willows may serve 14 days notice in writing to terminate this contract. Upon termination of this contract, the child shall cease forthwith to be admitted to Willows, and Willows notice to so terminate shall be regarded as a formal demand for all outstanding monies.

(iii) Willows reserves the right to increase the said fees at any time upon giving one calendar month’s written notice of the proposed increase to the parent/guardian.

(iv) All fees are to be paid by Direct Debit on an agreed monthly basis.

4. Calculation of fees

The Pre-School year runs from September 1st to August 31st. Willows closes for one week at Christmas and all other Bank Holidays.

(i) The fees payable by the parent/ guardian are calculated by taking the annual fee and dividing by 12 to give a monthly payment which is required in accordance with clause 3(i). Willows does not permit the payment of fees on a daily or weekly basis. Any payments by a parent/guardian upon this basis may be regarded by Willows as a breach of the parent/guardian payment obligations and Willows reserves the right to terminate this agreement upon serving 14 days notice of the parent/guardian payment default. Upon the expiration of the said 14 days notice and the parent/guardian has failed to remedy their payment default then Willows shall be entitled to treat this agreement as terminated and the provision of clause

(ii) shall apply.

(iii) Willows does not permit the pro-rata reduction of payment fees if the child is absent from the nursery due to illness or holidays whilst the nursery is open. The parent/guardian is therefore obliged to make full payment. In the event of payment not being made then Willows reserves its right to terminate this agreement in accordance with clause 3(ii).

5. Cancellation / Termination

(i) After an offer has been made by Willows but before acceptance, by the parent/guardian either party may cancel the offer by serving 7 days written notice.

(ii) After acceptance of the offer by the parent/guardian, either party may terminate this agreement by the service of two calendar month’s notice in writing. A calendar month runs from the first day to the last day of said month. For clarity, this means that a notice period will be the last day of a chosen month. During that said two month period Willows undertakes to continue to admit the child and the parent/guardian undertakes to pay all fees due. In the event of the parent/guardian failing to pay the month’s fees the child’s place shall be immediately withdrawn and the nursery shall be entitled to serve a formal demand for payment of such monies.

(iii) In the event of the parent/guardian giving notice of withdrawal of the child and immediately withdrawing the said child, there shall be due to Willows two calendar month’s fees in lieu of notice. Failure by the parent/guardian to provide two calendar month’s notice or any notice at all shall render the parent/guardian liable to the nursery for two month’s fees.

(iv) The notice must be in writing and posted to the Principal. Email notification is considered to meet with this requirement.

(v) If in the reasonable opinion of the Principal or person of similar standing or authority it is considered that the continued presence of the child referred to herein is detrimental to the health, safety or well being of the child or other children of the said nursery or the teachers or other staff so employed then the nursery may serve notice to the parent/guardians or a request for the child to be immediately removed from the nursery and the provision of one month’s notice as referred to in sub-clause (ii) hereinbefore stated shall not apply.

6. Non-solicitation of staff

The parent/guardian of the child, the subject of this registration form, hereby agrees that during the term of this agreement and for the period of six months following its termination (howsoever terminated) that he/she will not seek to employ, entice away or attempt to entice away from the employment of Willows Pre-School Limited (‘the Company’) any person or persons employed by the Company at the date of termination of the agreement between the Company and the parent/guardian or any person or persons who was employed by the Company in the six months preceding the date of termination of the agreement between the parent/guardian and the Company. If the parent/guardian shall breach the aforementioned clause then he/she shall indemnify the Company fully in respect of all and any costs, claims, damages and expenses incurred by the Company as a result of the aforementioned breach to include the cost of replacing the said member of staff to include, but not limited to agency fees, advertising costs, management time in interviewing and all such other costs reasonably and necessarily incurred by the Company in replacing the member of staff together with all legal fees and disbursements.

7. Variation

(i) There shall be no variation of this agreement unless it is in writing and made between a duly authorised representative of the nursery and the parent/guardian, any such agreement being in writing from a Director of the Company or the Pre-School Operations Manager.

(ii) It is hereby recognised that Willows is owned by Willows Pre-School Limited (hereafter called ‘the Company’) and the members of staff at the nursery are employees of the Company.

(iii) The employees of the Company are not authorised to bind the Company in respect of the following matter:

a) The variation of any terms of this agreement except attendance schedule.
b) The entering into of agreements be they oral or written with the parent/guardian as to payment schedules of current fees or arrears of fees.
c) The acceptance of any offer as to the payment of fees or arrears of fees other than in accordance with clause 3.
d) Any representation as to the rights of the Company to take legal or other proceedings.

8. Acceptance

The above terms and conditions are considered to be fair and reasonable. In the event of any term found by a Court of Law to be unreasonable then the clause shall be removed but the agreement shall remain in full force and effect. The parent/guardian has read and understands the Terms and Conditions contained and undertakes to be bound by the same.